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Citing Archival Sources

Learn how to cite various types of archival sources in a research paper.

Citation Style Guides

Available at Kresge Library Service Desk and Reference / Non-Circulating collection (2nd floor).

Also at Educational Resources Lab (350 Pawley Hall).


Helpful Tips

Archives documents and collections are not included in the APA Publication Manual, Seventh Edition. However, the APA Style website contains guidelines for Archival Documents and Collections.

APA does not use endnotes or footnotes, unlike the Chicago or Turabian styles.

For the bibliography (reference list) in APA style:

Identify the specific item.

Find the information provided by the institution that holds this item. This will generally be online, in the form of an inventory of the collection. For example: the webpage for the Durward B. (Woody) Varner papers lists all the folders and boxes in the collection.

For example, to list a letter found in the Durward B. (Woody) Varner papers:

Wilson, M.D. (1960, September 1). [Letter to D.B. Varner].  Durward B. (Woody) Varner papers (Box 20, Folder Wilson, Matilda R. 1959-1966), Oakland University Archives, Rochester, MI, United States.

 

To cite an archival source in your text in APA style:

Insert author and date information in your text as you would for other sources.

For example:

In 1960, Matilda Wilson (1960) informed OU's chancellor, Woody Varner, of her desire to organize a faculty dinner at Meadow Brook Hall.

 

Other examples (for photographs, newspaper articles, and more) can be found in the APA guidelines.

Available at Kresge Library Service Desk and Reference / Non-Circulating collection (2nd floor).


Helpful Tips

Resources for students are available online. A citation quick guide is also available. Specific requirements for citing archival materials are available in Sections 14.221 and 14.240 (pp. 854-857) of the Chicago Manual of Style.

For footnotes and endnotes in Chicago style:

Identify a specific item.

Find the information provided by the institution that holds this item. This will generally be online, in the form of an inventory of the collection. For example: the webpage for the Durward B. (Woody) Varner papers lists all the folders and boxes in the collection.

For example, to cite a letter found in the Durward B. (Woody) Varner papers:

Matilda Wilson to D.B. Varner, 1 September 1960, box 20, folder Wilson, Matilda R. 1959-1966, Durward B. (Woody) Varner papers, Oakland University Archives, Oakland University, Rochester, MI.

 

If you cite this archival source more than once, you can abbreviate the citation the next time.

 

For bibliographies in Chicago style:

Generally, identify only the collection and repository, as well as the repository's geographic location.

For example:

Durward B. (Woody) Varner papers, Oakland University Archives, Oakland University, Rochester, MI.

Available at Kresge Library Service Desk and Reference / Non-Circulating collection (2nd floor).


Helpful Tips

Helpful tips on MLA style are available online through Purdue Online Writing Lab. Specific citation requirements are available in Part I (pp. 20 - 58) of the MLA Handbook.

The MLA style lists core elements needed to cite all sources, regardless of their format, including archival sources. However, some of the elements are not relevant for archival sources and can be omitted.

For a bibliography (Works Cited) in MLA style:

Identify a specific item.

Find the information provided by the institution that holds this item. This will generally be online, in the form of an inventory of the collection. For example: the webpage for the Durward B. (Woody) Varner papers lists all the folders and boxes in the collection.

For example, to cite a letter found in the Durward B. (Woody) Varner papers:

Wilson, Matilda. Letter to D.B. Varner. 1 Sep. 1960. Box 20, Folder Wilson, Matilda R. 1959-1966. Durward B. (Woody) Varner papers, Oakland University Archives, Oakland University, Rochester, MI.

 

To cite an archival source in your text in MLA style:

Insert author information (the last name, in parentheses) in your text as you would for other sources.

For example:

In 1960, Matilda Wilson organized a lavish dinner for Oakland University's new faculty at Meadow Brook Hall (Wilson).

Available at Kresge Library Service Desk and Reference / Non-Circulating collection (2nd floor).


Helpful Tips

Turabian quick style guidelines are also available online. Specific citation requirements are available in Part II (Chapters 15 to 19) of A Manual for Writers of Research Papers, Theses, and Dissertations, Ninth Edition.

Turabian style is similar to the Chicago style.

For footnotes and endnotes in Turabian style:

Identify a specific item.

Find the information provided by the institution that holds this item. This will generally be online, in the form of an inventory of the collection. For example: the webpage for the Durward B. (Woody) Varner papers lists all the folders and boxes in the collection.

For example, to cite a letter found in the Durward B. (Woody) Varner papers:

Matilda Wilson to D.B. Varner, 1 September 1960, box 20, folder Wilson, Matilda R. 1959-1966, Durward B. (Woody) Varner papers, Oakland University Archives, Oakland University, Rochester, MI.

 

If you cite this archival source more than once, you can abbreviate the citation the next time.

 

For bibliographies in Turabian style:

Generally, identify only the collection and repository, as well as the repository's geographic location.

For example:

Durward B. (Woody) Varner papers, Oakland University Archives, Oakland University, Rochester, MI.